January 20, 2011 6:43 am

Tracking Your Australian Job Sponsorship Search


If you are applying for jobs in Australia and are not keeping records of the companies, recruiters and jobs you are applying for/to; this could negatively affect your job search.

Tracking your Australian job sponsorship search is a very important aspect of your search and will ensure that you make the right impression every time you speak to a hiring manager or recruiter, will help you remember each job that you apply for, and will prevent you from applying to the same jobs/companies/recruiters over and over again – something we recommend that you avoid.

Imagine you have applied for 20+ jobs in the past week, and you suddenly receive a phone call from a hiring manager who wants to talk to you about your application.  Wouldn’t it be embarrassing if you blundered your way through the conversation not remembering which job this was and why you had applied.  This is certainly no way to make an impression on the Australian organisation.

Now, imagine that you had been tracking your applications and when you receive the phone call you quickly look up the details on your spread sheet and the name of the company, and are then quickly able to let them know what impressed you about the organisation and the scope of the role.  What a positive impression you will make on the interviewer!  Especially when you consider that this is something that not all job seekers do.  Therefore, when the interviewer phones an applicant who already knows all about the role and the organisation, that applicant will be sure to stand out from all the other applicants.

When you are tracking your job applications, the main things that you want to remember are:

  • Job Title
  • Name of the company/recruitment agency advertising the vacancy
  • Name of person you sent your CV to (if available)
  • Where the vacancy was advertised (ie www.seek.com.au, www.sponsorshipaustralia.net)
  • Date advertised / applied
  • Location of job

There are, however, additional things that will help you to really make a positive impression that you can add to your spread sheet; such as:

  • Scope of the role
  • What you liked about the role
  • What you liked about the company
  • What questions you have about the role / company
  • Date followed-up
  • Notes on conversations / correspondence

I set out below the importance of each of these additional elements that will assist you in making the right impression on hiring managers.

Scope of the Role

The reason why it is important to keep notes of the scope of the role, is because you will likely be applying for many different jobs; and if you do not have anything to set these apart, you will soon forget what it is about each role that particularly interested you, and which roles appealed to you the most.

For example, if you applied for 10 jobs in the IT industry on a particular day, however, one of the roles mentioned fast-tracked career progression, mentoring programs and moving into a management role within 12 months; it would be good to make note of this so that if you have the opportunity to speak to the hiring manager, you can let them know that this particularly appeals to you, and ask questions around this aspect of the role.

Keeping notes on the scope of the role will help you to distinguish between the jobs that really appeal to you, and the ones that would just suffice.  It will also help you to be interview-ready, and act as a base for questions to ask the interviewer.

What You Liked About the Role

As for the scope of the role, it would be a wise idea to make notes about what appealed to you about each role that you applied for, so that you have this information ready when you speak with the hiring manager.

It will make a very good impression on the hiring manager if, during your conversation, you advise what you particularly liked about this role.  This will give the interviewer a good idea of whether you would be a good fit for the role.  It will also, again, give you a base from which to ask questions.

For example, if one of the jobs you applied for involves regular international travel, and travel is something that particularly appeals to you; making note of this will prompt you to mention this to the hiring manager and also ask questions around this – such as, how often you would be expected to travel, which countries you would likely to be travelling to, and what length of time, on average, you would be away from home.

It may also be a good idea to have a rating system so that you can easily identify which jobs are at the top of your list, for following up and tracking purposes.

What You Liked About the Company

When you apply for jobs, do you do any research on the company itself, to ensure that it is the type of company you would like to work for?

Many people do not.  However, we encourage you to do so.  The reason being, if you are not selective in the type of company you would like to work for in Australia, you may end up in a company that you do not like and be trapped to work there for the term of your visa.  We have seen this type of thing happen many times, where the sponsored employee starts work and the company is not what they expected, or the job was not what they expected.  Many people get so excited about finding a sponsor that those things do not matter…until they start work with the organisation.

Companies in Australia are also taking a risk by in many cases, sponsoring someone from overseas whom they have not met.  They therefore want to be sure that the person they are hiring will not only be a good fit for the organisation, but will also be happy in the role for the length of the visa, and possibly longer.

It is therefore a very good idea to do a little research on the company who is hiring, and making notes of your findings – what appeals to you, what doesn’t appeal to you etc.

Usually, job adverts include some information about the company and a website that you can go to and do further research.  In the case where the company does not include a web address, you can try contacting them for their website details, or Google the company and see if you can locate their website on the internet.

Once you have gone through the website, you should research the company information section of the site, learning about how the company has developed, what their focus and goals are, their achievements, their market position and other things that interest you about their history and their vision.

It is also a good idea to visit the careers section of the site, if available, to see what information is included there to present them as employers of choice.  Many of the larger companies have comprehensive careers sections on their sites, detailing their professional development programs, their employee benefits and some companies even include promotional videos to try and appeal to job seekers.

Doing your research on companies, and making notes of what appeals to you about each company, will give you even more things to speak about with the hiring manager.  If there are things that do not appeal to you, or if, while doing your research, some questions arise for you – be sure to note these down under “Questions” for the company.

Questions You Have About the Role / Company

As mentioned above, it is a good idea to keep a list of questions that arise for you when you are reading the job advert and doing research on the company.

Asking questions in an interview creates a very good impression on the hiring manager, because it shows that you have done your research, are seriously considering working for the company, and know what you want.  Asking questions can show confidence, and also create an impression that you do not make decisions lightly – that you need all the information before you make an important decision about your career.  This can also create the hiring manager to feel that they are in competition with other companies, and this may encourage them to act quickly if you are the right fit for them.

Having questions ready for the hiring manager also ensures that you are prepared for the interview and that you gather all the information that you require for making a decision.  Questions also imply a strong interest in the company and vacancy.

If you do not do your research and have questions ready before the interview, you will likely do the research following the interview, which will no doubt bring up questions for you that it is too late to ask.

It is therefore important to do your research at the time of the job application, so that you are interview-ready.

Further, doing the research before applying will mean that you can include the things that appeal or impress you about the organisation and the role, in your covering letter; thus making a positive first impression on the company, and increasing your chance of being considered for an interview.

Following Up

If you do not follow-up on your applications, we encourage you to do so, no matter how many jobs you are applying for on a weekly basis.

We had a client recently who was applying for around 20 jobs per day.  He then set aside one day per week whereby he would phone the hiring manager and convince them to interview him.  This tactic worked – he received several interviews, as well as three offers of sponsorship.

Following up on your job applications will:

a)      Ensure that hiring managers have received your CV

b)      Bring your CV to the attention of hiring manager

c)       Give you the opportunity to discuss your suitability for the role

d)      Give you the opportunity to persuade the hiring manager to interview you

e)      Create a personal relationship with the hiring manager so that they will remember your CV

f)       Help you to “sell” yourself effectively, particularly if you do not have a competitive Australian CV

Keeping track of your follow-ups will help you to remember who you spoke with and what the outcome of the conversation was so that you have a ‘reason’ to contact the company or the person again.

For example, you might follow up on a job that you really want, and speak with the hiring manager.  The hiring manager may tell you that you look good for the role, but that the company would like to see what local applications they receive first, before they consider sponsorship.  They may tell you that you can call again in two weeks.

You can then follow up in two weeks’ time, and have a more personal conversation with the hiring manager as they already know you from the previous conversation; and the more someone gets to know you, the more they are likely to help you.  You can then use this in your favour, and try and persuade them to interview you because it may be that you are exactly what they are looking for.

Dates / Notes on Conversations

When making follow-ups, receiving correspondence from your Australian job sponsorship applications or having interviews; you should always keep brief notes of these things, as per above, so that you can easily recall the status of each application.

Recording dates will also help you to keep on top of follow-ups, and remind you when you are due to follow up with job applications.

Final Points

Each job that you apply for you must keep track of, and the best way to do this is by using an excel spread sheet or similar, to record all of the useful information.

You should review your notes regularly to ensure that you are following up in a timely manner, and you should also check the spread sheet before applying for any jobs to see whether you have approached that company or recruiter previously.  You then have a point of reference when applying for the job to assist them to remember you.  However, you should also be careful applying to the same job/company/recruiter on a regular basis, as this may give off the wrong impression (ie desperate).

You may be reading this article and thinking what a lot of work keeping track of your job applications will create for yourself.  However, do not be deterred by this.  We only provide information on Sponsorship Australia that will assist you to be more successful in your search for sponsored employment in Australia, and we would not be giving you this information if we do not genuinely believe that it will help you.

Our clients who have been successful have followed certain steps as part of their job search, and tracking their applications is one of them.  Of course, there have been cases where clients did not track their applications, and found sponsorship within a very short period.  However, not all job sponsorship seekers are this lucky.  Even if you only applied for 5 jobs and had a phone call from one of them right away – do you think you will remember the important parts of the job advert that appealed to you?  The answer is likely to be “no”.

To be on the safe side, we recommend tracking all of your job applications, because in the long-run, it will only serve you to make a more positive impression when you have those conversations with the hiring and recruitment managers.

Australian Job Sponsorship Application Tracker

Sponsorship Australia has created a tracking spreadsheet template for our Premium Members to download and start using immediately, to give them an edge in their job search.  To download the Australian Job Sponsorship Application Tracker spread sheet now, click here to sign in and you can download directly from your “Welcome” page.

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1 Comment on "Tracking Your Australian Job Sponsorship Search"
  1. Comment left on:
    October 21, 2012 at 3:48 pm
    jakkie pretorius says:

    I am unable to view any vacancies or employers that offers sponsoring on your website,what am I doing wrong? or is there another problem? where must I find the place to ‘click” and search for vacancies please?

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